The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore the way this website processes, stores and protects user data and information will also be detailed within this policy.
This website and it’s owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website comply’s to all UK national laws and requirements for user privacy.
Cookies are small files saved to the users computers hard drive that track, save and store information about the users interactions and usage of the website. This allows the website, through it’s server to provide the users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and it’s external serving vendors.
Other cookies may be stored to your computers hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected.
Contact & Communication
Users contacting this website and/or it’s owners do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed in the Data Protection Act 1998. Every effort has been made to ensure a safe and secure form to email submission process but advise users using such form to email processes that they do so at their own risk.
Although this website only looks to include quality, safe and relevant external links users should always adopt a policy of caution before clicking any external web links mentioned throughout this website.
The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and it’s owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Social Media Platforms
Communication, engagement and actions taken through external social media platforms that this website and it’s owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.
Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor it’s owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.
This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.
Shortened Links in Social Media
This website and it’s owners through their social media platform accounts may share web links to relevant web pages. By default some social media platforms shorten lengthy url’s (this is an example: http://bit.ly/RIk7mX).
Users are advised to take caution and good judgement before clicking any shortened url’s published on social media platforms by this website and it’s owners. Despite the best efforts to ensure only genuine url’s are published many social media platforms are prone to spam and hacking and therefore this website and it’s owners cannot be held liable for any damages or implications caused by visiting any shortened links.
Further Updates For GDPR – General Data Protection Regulations
This privacy notice explains how Visionary Accountants use any personal information we collect about you including:
– How we use your data;
– What personal data we collect and why;
– How we protect your data and privacy;
– Your legal rights relating to your personal data;
How we use your data
We may collect information about you in order to provide you with the services for which you engage us.
If you explicitly agree, or are an engaged client of any of Wentworth and Jeffries services, or sign up to our newsletter or mailing list via the website, we may email you newsletters and information about relevant Business development changes/updates which we think you need to be aware of or may be interested in.
We may email you about events or presentations that we, or our partners or other recommended service providers, are running that we think may be of interest or use to you. We may email you about services we, or our partners or other recommended service providers, offer that we think may be of interest or use to you.
We will not share your information for marketing purposes with other companies or third-parties.
In order to deliver our services to you effectively, we may share your details with partners or service providers, such as those that we engage on your behalf for professional services.
Where third parties are involved in processing your data we will have a contract in place with them to ensure that the nature and purpose of the processing is clear, that they are subject to a duty of confidence in processing your data and that they will only act in accordance with our written instructions.
On the rare occasion when it’s necessary for your personal data to be forwarded to a third party we will use appropriate security measures to protect your personal data in transit. For example; all personal data we transfer by email will be password protected where possible. We will use secure data exchange solutions for document sharing where possible
We may share your details with our regulatory bodies to fulfill our statutory and legal responsibilities.
What information do we collect about you and why?
The primary legal basis that we intend to use for the processing of your data is for the performance of our contract with you. The information that we collect about you is essential for us to be able to carry out the services that you require from us effectively. Without collecting your personal data we would also be unable to fulfill our legal and regulatory obligations under GDPR and our online payment platform providers.
We collect information about you when you engage us for any Wentworth and Jeffries Business development services. This information will relate to your personal, financial and business circumstances.
We may also collect information when you voluntarily complete client surveys or provide feedback to us.
We may use a third-party service, such as Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make and do not allow third-parties to make, any attempt to find out the identities of those visiting our website.
How do we protect your data and privacy?
We take the protection of your data and privacy extremely seriously. Data is held in a single location, within a firewalled environment, with live remote monitoring for cyber threat, unauthorised access or IT failure. We use an expert IT monitoring and consultancy firm to ensure our systems, software and security are always up-to-date.
We only use GDPR compliant partners and service providers with a minimum of Cyber Essentials certification where possible.
What are your rights relating to your personal data?
During the course of our relationship with you we’ll retain personal data which is necessary to provide services to you. We’ll take all reasonable steps to keep your personal data up-to-date throughout our relationship.
We are also subject to regulatory requirements to retain your data for specified minimum periods. For example; HMRC enquiries, VAT enquiries, or compliance with our professional indemnity insurance requirements.
These may be minimum periods, during which we have a legal obligation to retain your records but we reserve the right to retain data for longer where we believe it’s in our legitimate interests to do so. In any case, we’ll not keep your personal data for longer than 20 years after our relationship with you has ended.
You have the right to request deletion of your personal data. We’ll comply with this request, subject to the restrictions of our regulatory obligations and legitimate interests as noted above.
You have the right to request a copy of the information that we hold about you. If you would like a copy of some, or all, of your personal information, please email or write to us using the contact details noted below.
We have an obligation to ensure that your personal information is accurate and up to date. Please ask us to correct or remove any information that you think is incorrect.
We would like to send you information about our Wentworth and Jeffries products and services which may be of interest to you. If you have agreed to receive marketing information, you may opt out at a later date.
You have a right at any time to stop us from contacting you for marketing. If you no longer wish to be contacted for marketing purposes, simply unsubscribe at the bottom of any communication, which will present to you all the unsubscribe options or contact us by post or email us.
How to contact us
Wentworth and Jeffries
Keepers Cottage, High Street,
194 Timken Way N,
Northampton NN5 6WF, UK
What can you do if you do not agree with how your personal data is processed?
You also have a right to lodge a complaint with the supervisory authority for data protection. In the UK this is:
Information Commissioner’s Office